What to Ask on a Family Reunion RSVP

Start with the decision

Ask whether the person is attending, not attending, or still unsure. “Maybe” is useful information when it has a follow-up date. Give uncertain relatives a way to receive reminders without forcing a false yes or no.

Ask who is coming

Collect the respondent’s name, the names of additional guests, and the number of adults and children in the party. Names matter: they support welcome materials, family history, introductions, and the simple dignity of expecting each person.

Ask only what changes the plan

• Which reunion days or activities will you attend?
• Do you have food allergies or dietary needs the planning team should know?
• Do you need mobility, seating, hearing, or other accessibility support?
• Do you need or can you offer local transportation?
• What is the best way for organizers to reach you about changes?

If an answer will not affect a decision, welcome, meal, room, or follow-up, it probably does not belong on the first RSVP.

Separate payment from belonging

If the reunion has dues or activity costs, explain what the money covers, the deadline, and whom to contact privately about accommodations. Do not make a payment screen the first signal of whether someone belongs.

Leave one human opening

End with an optional question: “Is there anything else the planning team should know to welcome you well?” That single prompt often surfaces a need that no list could anticipate.